AstraHR - Privacy Policy & Location Disclosure

1. Introduction

AstraHR ("we", "us", "our") is a workforce management and HR automation platform provided by Astrawin India Private Limited. We respect user privacy and are committed to protecting personal and sensitive user data in compliance with applicable laws and platform policies.

2. Prominent Disclosure - Background Location Access

      IMPORTANT USER NOTICE

      AstraHR collects location data in the background to enable
      attendance verification, GPS tracking, geofencing, and route history
      for employees and field staff, even when the app is closed or not actively in use.

Why we access background location

To verify attendance at approved work locations
To support real-time and historical GPS tracking for field teams
To enable geofence-based attendance and compliance reporting
To prevent attendance misuse or fraudulent check-ins

When location data is collected

During assigned work shifts
When GPS tracking features are enabled by the employer
When the app runs in the background for attendance compliance

User consent and control

Location permission is requested explicitly within the app
Users may revoke location access at any time via device settings
Disabling background location may limit attendance and tracking features

3. Data We Collect

Name, email address, phone number
Attendance, shift, and payroll-related records
GPS location data (foreground and background, when enabled)
Application usage and diagnostic data

4. How We Use Data

To deliver workforce, attendance, payroll, and HR services
To generate reports and compliance logs
To maintain platform security and prevent misuse
To comply with contractual and legal obligations

5. Data Sharing

AstraHR does not sell personal data. Data is shared only with:

The employer organization using AstraHR
Authorized service providers under confidentiality agreements
Legal authorities where required by law

6. Data Security & Retention

We apply appropriate technical and organizational safeguards to protect data. Personal data is retained only as long as required for service delivery and regulatory compliance.

7. User Rights

Users may request access, correction, or deletion of their personal data by contacting us at:
Email: sales@astrawinindia.com

8. Contact Information

Astrawin India Private Limited
232, 46th Street, TVS Colony,
Anna Nagar West, Chennai - 600101.
Website: https://astrawinindia.com